Reimbursements

 

The Process

All Arts affiliated clubs and grand fund recipients can access their budgeted and generated funds through receipt reimbursement or invoice payment, via the expense form below.

Step 1: Photocopy each itemized receipt. Note that you will need to attach an itemized receipt to receive reimbursement. It is your duty to keep photocopies of all receipts that are submitted, CICDA does not take responsibility if original receipts are lost and you do not have copies

Step 2: Download the expense form below, follow guide below, electronically fill in form, print

Step 3: Attach original receipts and invoices needed for reimbursement. When submitting for CICDA grant funding, attach your approval email

Step 4: Drop off expense at the CICDA office or mailbox (DAWB 5-109)

Timing

Reimbursement turn around time is typically one-two weeks

Forms are due at 8am Friday Morning, students can expect their reimbursement the following Friday

Forms that miss the 8am deadline on Fridays will be required to wait until the following Friday for processing, and two weeks for completed reimbursement or invoice transfer

Important Note

Follow the instructions below very carefully. You can also refer to the Student Union financing guide. Forms that are incorrectly submitted will have to be rectified prior to processing. We receive many forms and contacting the requester regarding errors make take several days to weeks. To avoid long wait times and excess administration, be sure to fill in the form correctly the first time.

The Form

If the interactive form below dosn’t work in your browser, you can download the how-to guide

Reimbursements must be typed. Download Template.